Fripp Island Community Centre and All Faiths Chapel

Fripp Island Community Centre Board Meeting October 11, 2011 3:00 p.m. Present: Rick Raible, David Tindall, Stewart DeWitt, Patty Patek, Linda Burchfield, Betsy Koehler, Pete Simone Motion was made by Pete Simone to accept the September minutes. Patty Patek seconded the motion. President's Report Rick informed the board the Community Centre would be closed for four days starting on Monday, Oct. 17th while an electrician wired the centre for canned lighting. The new lighting would enable us to use a dimmer. There will be four zones with three switch boxes to operate the lighting. There have been some donations but not enough so far to cover the total expense of the lighting. Completion should be done by Thursday, October 20. Harry Merrill has offered to sponsor a lasagna dinner fundraiser in November to help pay for the lighting in the Centre. Dates and prices were discussed. It was concluded the date would be November 30th at a price of $12. Rick said they would have a 50/50 draw to help to offset the costs of the lighting as well. Vice-President's Report Pete reported that having Bingo on Fridays through the summer months raised some money and we could definitely do it again next summer. We are in need of a place to store big items for the Treasure Sale. This has always been a problem in the months before the sale and this year one of the places we normally store items is unavailable. Everyone agreed we need to find an answer and hopefully will have one for Pete next month. Pete thinks there are more opportunities for fund raising. Perhaps a wine tasting with hors d'oeuvres that we would charge for but the wine company would not make any profit. Discussion followed about the profit making clause in the by-laws. Pete reported he had been doing some research and found a clause in our 501(c) status which states if the benefits go to our maintaining of the Centre it is a fund raiser and acceptable. Pete will look at article and adding a paragraph from the Basic-by-Laws of exempt status. Treasurer's Report Betsy reported we have sold 2 Columbarians from February to September for a total of 11, leaving 28 available. September showed improvement in our budget. Worship Committee Patty raised the question about possibly having Romeo's change their lunch date because it creates conflicts for those preparing for the Community Dinners each month. Rick said he would talk to someone about it. Max & Kathy Stubbs are ushering in November, Patty reported. Building & Grounds Committee David said he changed the thermostat to a programmable one in the Chapel. This should eliminate issues for the choir on Wednesdays. Rick reported he has been looking at microphones for the Chapel. We need a non-directional mike with a lavaliere. The intention is for improvement. Communications Committee Stewart said he would be gone from October 28th through the 31st so he would need information for the newsletter the week of the 23rd. He also reminded the Board that the Pledge letter needed to go out in November . He would need this by November 13th. There was no further business so meeting was adjourned at 4:05p.m. Next meeting will be November 11 at 3:00p.m. Respectfully submitted, Linda Burchfield (for Karen Wolbrink)

FICC SEPTEMBER 9 2011 BOAD MEETING Members Present: Rick Raible, Karen Wolbrink, Patty Patek, David Tindall, Stewart deWitt , Linda Burchfield, Barbara Fuerst Board Members Absent: Peter Simone, Betsy Koehler, Rick Raible called the meeting to order at 3PM declared a quorum present. Minutes were presented and corrections were made and approved. Report from the President: Rick Raible reported that the dirt in the parking lot needs to be moved and he will check with Pete Simone. Hopefully the alarm issues have been resolved. The sound system will be revised and made easier and user friendly. The church sound system stays the same with a little improvement to the podium microphone. Dan McCormick has been working with Rick Raible for the improvements. Vice-President Report: No Report Treasurer Report: Report was submitted by Rick Raible and Barb Fuerst. All is good news. Summer Bingo assisted with income. Secretary Report. Karen Wolbrink reported plants by the columbarium will be the next project. Sally Brink is now doing the front garden. Directors/Committee Reports: Communications Director: Stewart de Witt reported the newsletter is as usual. Website and Calendar: Linda Burchfield the website is moved and there are a few things to work out but everything is much better. Worship/Ushers: Patty Patek reported dinners needing coverage are: November, February, March, and April. Women’s Club and Men’s golf group will be contacted. December ushers are needed. Building and grounds report: David Tindall reported he resolved the alarm issue and it was the phone system. The key to the thermostats has been removed so the settings will stay the same. The large room mics have been replaced and it is an easier system. The air conditioning in the Chapel has been repaired. Columbarium Report: No report Meeting adjourned Next meeting will be Friday Oct. 12 at 3 PM Respectfully submitted Karen Wolbrink Secretary

Draft FICC July 8 10, 2011 BOARD MEETING Members Present: Rick Raible, Karen Wolbrink, Patty Patek, David Tindall, Stewart deWitt , Linda Burchfield, Barbara Fuerst Board Members Absent: Peter Simone, Betsy Koehler, Rick Raible called the meeting to order at 3PM declared a quorum present. Minutes were presented and corrections were made and approved. Report from the President: Rick Raible reported the purchase of the tent and it is water proof. The tent was easy to assemble and provided good cover for the book sale. We are still in need of people to serve on the committees for insurance review and reserves Vice-President Report: Rick Raible gave the report for Peter Simone. Bingo will need additional people to run two games per week in the summer months and names need to be turned into Pete. The summer Bingo will continue thru August. We are collecting good revenue from the additional day. Treasurer Report: Report was submitted by Betsy Koehler and Barb reported the fiancés are in good shape at the moment but the attendance is down. Insurance is up to date. Secretary Report. Karen Wolbrink reported that Jim Yeager has completed most of the plantings and should finish in the near future. Payment should be made upon completion of work. Directors/Committee Reports: Communications Director: Stewart de Witt reported that the cards used to inform people of the Chapel services were purchased in 2007 for around $37.00. The board discussed the issue and decided to order more cards when needed and provide them to Security and the Resort. Website and Calendar: Linda Burchfield will be writing a letter to the person who reserved the chapel and community centre informing them the damage fee. The website is moving along despite difficulties getting information transferred. Community dinners will be added to the calendar on the website. Worship/Ushers: Patty Patek reported all the volunteer coverage is set while she is away. She leaves July 9th and return Sept. 2nd. Betsy Hammett is in chard of ministers. David and Shelia will usher in August. Dee Black will cover for Betsy if needed. Music is covered. Dinners needing coverage are: November, February, March, and April. Building and grounds report: David Tindall reported he is looking into a programmable thermostat. Columbarium Report: No report Meeting adjourned Next meeting will be Friday August 12 at 3 PM Respectfully submitted Karen Wolbrink Secretary

FRIPP ISLAND COMMUNITY CENTRE,

BOARD OF DIRECTORS MEETING

MAY 13, 2011

Board Members Present: Rick Raible, Pete Simone, Stewart DeWitt, David Tindall, Patty Patek

Board Members Absent: Betsy Koehler, Barbara Fuerst, Linda Burchfield, Karen Wolbrink

President Rick Raible called the meeting to order and established a quorum was present to continue. The minutes of the last meeting were approved. First by Pete and seconded by Dave.

Presidents Report: Explained we have four policies that mature at different times. On June 11, Flood is due and Wind and Hail is due in July, which is $14,000. Workman’s Comp and others are renewed in Sept and December.

Because lighting in the Community Meeting Rooms may be a costly capital project we may need to send out a letter for contributions. We will first get estimates and check with Wayne Kemmerer also to give us an idea.

The Sound/video systems are all working again and a box will be made to cover the one in the chapel to keep people from playing with the board. Too many hands try too many different things in spite of the signs. The original company that installed came out and took two hours to “repair” the damage.

Report from the Vice President for our Spring Clean-up included a list of things to do and we are hoping to get some outside help from volunteers and not just the board and spouses. We will leave the branch, clippings, etc. for Sandy to pick up. The schedule for summer BINGO will be two days a week in June to see how it goes, and will need 3-4 couples for the summer, on a teaching set up for beginners will held the end of this month.

Secretary Report was not available.

Treasurers Report was passed around and we are doing well.

Report from the Committees: Was estimated that we had about 300 for the Easter service.

Linda Burchfield and Rick have found a Communications/Website helper in Waterborough that will help us and she will be able to change things from her computer, and this group is a lot cheaper.

A discussion about the use of the building for rent to others was raised as we aren’t getting the weddings we used to, so discussion about the wording of our By-laws, which may need to be amended to be more specific was tabled until more members were present, tabled for agenda going forward.

The next meeting will be on Friday, June 10th. Meeting was adjourned at 4pm.

Respectfully submitted by,

Patty Patek for

Karen Wolbrink, Secretary

FICC April 8, 2011

BOARD MEETING

Members Present: Rick Raible, Peter Simone, Karen Wolbrink, Patty Patek, David Tindall, Linda Burchfiled

Board Members Absent: Stewart deWitt, Barbara Fuerst,

Rick Raible called the meeting to order at 3PM declared a quorum present. Minutes were presented via email and corrections were made and approved.

Report from the President:

Rick Raible presented his report.

• .Easter set up for video feed and mics will be in place for the service.

• . Charlie Richman has volunteered to teach a self defense course and profits will benefit Hope/Haven.

• .We are still in need of people to serve on the committees for insurance review and reserves

Vice-President Report

Pete Simone presented the Vice President's report. Bingo will need additional people to run two games per week in the summer months and names need to be turned into Pete. Pete Simone set the date for Spring Clean Up for May 14th 8 AM till Noon.

Treasurer Report: Report was submitted by Betsy Koehler and the fiancés are in good shape at the moment. Betsy has gotten a bid for the audit and the firm suggested a review instead. The difference in cost was: audit $3750 vs. $1780 for the review. She will check further and report back to the board. Other members of the board were going to try and find names of people that might do the audit pro bono.

Secretary Report. Karen Wolbrink reported that Jim Yeager is doing the plantings and it should be finished by Easter.

Directors/Committee Reports:

Communications Director No report

Website and Calendar: Linda will be investigating other firms to handle the web site since the response time from the people is very erratic.

Worship/Ushers: Easter set up is scheduled for Saturday at 10AM for the Chapel and large room. Patty will provide an Easter Treat for the children who attend the service. Jerry Hammet will be the preacher and ushers are the Dudley's and Tindalls. Host for Community Centre Dinners are still needed: Sept is available. April will be our last dinner for the season.

Building and grounds report: The watering system is still an issue and David is working on the problem.

Columbarium Report: no report

Meeting adjourned

Next meeting will be Friday May 13 at 3 PM

Respectfully submitted

Karen Wolbrink Secretary

FICC MARCH 11, 2011

BOARD MEETING

Members Present: Rick Raible, Peter Simone, Karen Wolbrink, Patty Patek, Stewart de Witt, David Tindall

Board Members Absent: Betsy Koehler, Barbara Fuerst, Linda Burchfield

Rick Raible called the meeting to order at 3PM declared a quorum present. Minutes were presented via email and corrections were made and approved.

Report from the President:

Rick Raible presented his report.

• .The strategic plan was reviewed and the following areas were focused on: Insurance review committee is being formed and Dana Dudley will be on the committee. Rich Combes has volunteered to assist with the Lighting Committee.. Landscaping is in progress and Karen has a plan for the hill. Review of the reserves and any revision to sound system awaiting volunteers for the committees.

• . Charlie Richman has volunteered to teach a self defense course and profits will benefit Hope/Haven.

Vice-President Report

Pete Simone presented the Vice President's report. Bingo will need additional people to run two games per week in the summer months and it definitely will start in June. Pete Simone will organize the spring cleanup work detail.

Treasurer Report: Report was submitted by Betsy Koehler and reviewed and discussed.

Directors/Committee Reports:

Communications Director Stewart de Witt reported on our sign and it was agreed only events held at the Community Centre will be placed on the sign outside.

Website and Calendar: Still having some trouble getting quick response to additions to the web site.

Worship/Ushers: Easter will be in the chapel and a video hook- up will be available for the over flow in the large room. This was done in the past before we went to the tent. Jerry Hammet will be the preacher and ushers are the Dudley's. A thank you note was received from our new minister Terry Pfeiffer.

Building and grounds report: Light bulbs have been replaced and the loose railing and the front pew are in process. There is a new step ladder that will be locked up.

Columbarium Report: no report

Meeting adjourned

Next meeting will be Friday April 8th at 3 PM

Respectfully submitted

Karen Wolbrink Secretary

  FICC FEBRUARY 10, 2011
BOARD MEETING

Members Present: Rick Raible, Peter Simone, Karen Wolbrink, Linda Burchfield,  Stewart de Witt,
Board Members Absent: Betsy Koehler, Patty Patek, Barbara Fuerst, David Tindall
Rick Raible called the meeting to order at 3PM declared a quorum present.
Report from the President:
Rick Raible presented his report.

• Offices for this year were re-established and will be exactly as last year: President, Vice-President, Secretary, Treasurer, Assistant Treasurer, Standing Committies: Worship, Communication, Events/Calendar, Building and Grounds, Columbarium. Motion was made to except offices : seconded and passed. 
• The community dinner and the annual meeting were successful and attendance at the annual meeting was 142 people.
• A strategic plan was suggested by Rick Raible as follows: 1) Reviewing the need for Reserve Funding, 2) Establishing an insurance committee to review policies, 3) Lighting for the large room, 4) Landscaping and sprinkler system readjusted for new plantings on the hill 5) Sound system updates.  Discussion followed on each of the topics and agreement was reached for the plan for next year.
• Secretary’s Report will be sent out after the meeting, reviewed by board, approved prior to the next meeting and placed up on the Web in a timely manner.

Vice-President Report
Pete Simone presented the Vice President’s report.   Bingo will need additional people  to run two games per week in the summer month Pete and Karen are working on this item.  Linda Burchfield suggested we make the second game special and ideas were to :  Have an ice cream social, pizza party, etc.  Pete will come back with ideas for the next meeting.

Treasurer Report:
 The financial report from the annual meeting was submitted.  

Directors/Committee Reports:
Communications Director   Stewart de Witt reported on the board and additional events for the month were given to him.  Stewart requested the sago palm be moved from the front sign.  This will happen with the spring clean up.
Website and Calendar:  Linda Burchfield the website now appears to be fixed.
Worship/Ushers:  No report  
Building and grounds report: No report
Columbarium Report: no report

Meeting adjourned
Next meeting will be 10 at 3 PM
Respectfully submitted
Karen Wolbrink Secretary

BOARD MEETING

Members Present: Rick Raible, Peter Simone, Karen Wolbrink, Linda Burchfield, Betsy Koehler, Patty Patek, Barbara Fuerst,  Stewart de Witt, Michael Ashby
Board Members Absent: None
Rick Raible called the meeting to order at 3PM declared a quorum present and asked for a delay on approval of the minutes from December until February.
Report from the President:
Rick Raible presented his report.

• Rick Raible will prepare and agenda for the Annual Meeting in February and send it to the board for their input. 
• The community dinner and the annual meeting will be combined to increase attendance at the annual meeting.
• Slate of officers will be presented by Pete Simone at the meeting.  The people whose terms are completed are: Betsy Koehler, Barbara Fuerst, and Michael Ashby.  Michael Ashby has decided not to run again and Betsy Koehler and Barbara Fuerst will stay in their positions as Treasurer and Assistant Treasurer.

Vice-President Report
Pete Simone presented the Vice President’s report.   The philosophy of the Community Centre was discussed.  The Board agreed there is a fine line between the charges for the community dinners and the need to cover expenses and have some profit.  The raise of the dinner to $10.00 was decided to cover rising food costs.  Several Board members discussed we need to make sure the raise in the price doesn’t force some folks not to attend.  Bingo will need additional people if we run two games per week in the summer months.

Treasurer Report:
 Betsy Koehler reported that the financial report was improved and the budget was met.  Barbara Fuerst reported a onetime gift was received and pledges were now at $17,000.  Contributions are remaining steady and new families are being added.  

Directors/Committee Reports:
Communications Director   Stewart de Witt reported on the board and additional events for the month were given to him.
Website and Calendar:  Linda Burchfield will add the community dinners to the website calendar.
Worship/Ushers: Patty Patek reported 2 new ministers were added and August and December Ushers are needed.  Donations for flowers are being requested.  

Building and grounds report: Mike Ashby reported the following.
Cold weather caused the pipes to freeze and the fountain to freeze up.  The fountain can be un plugged connection is in the box underground in the back of the fountain. Carpet will be scheduled for cleaning along with the chapel.
Columbarium Report: no report

Meeting adjourned
Next meeting will be February 10 at 3 PM
Respectfully submitted
Karen Wolbrink Secretary

 BOARD MEETING

Members Present: Rick Raible, Peter Simone, Betsy Koehler, Patty Patek, Stewart de Witt
Board Members Absent: Karen Wolbrink, Barbara Fuerst, Mike Ashby
Rick Raible called the meeting to order at 3PM declared a quorum present and asked approval of the November minutes.  It was moved and seconded; the minutes were approved
Report from the President:
Rick Raible presented his report.

• The joint FOM/FICC concert was a sellout and a big success. After expenses, we collectively made $1916 which will go towards sound system facilities improvement. The board agreed to meet next year to discuss the best usage of the money.
•  The success of the concert has re-affirmed the idea to have a 2011 performance of some kind – and the board agreed to keep this idea on the agenda.
• Rick Friesen gave us the newsletter folding machine.
• Feedback from the 30th Anniversary Celebration of the FICC was GREAT !
• The feedback from the Christmas Dinner  - handled by the Board – was also Great ! Everyone raved about the meal, and Karen and Linda were praised for their excellent logistics.

Vice-President Report

• Pete Simone presented the Vice President’s report.   With Michael Ashby not rerunning for a second term, Dave Tindall was asked and accepted the nomination to replace Mike.   
• The piano at the Beach Club was checked out and found to be of low value, so the recommendation was for the FICC to decline accepting it.
• Pete brought up the idea of a survey to inquire what might draw more people to vespers / community functions. Rick said the POA had done a survey, and he would provide the results of it to Pete.

• Karen and Pete confirmed plans for  enlarging the volunteer group to have two games per week starting the middle of June until middle of August

Treasurer Report:
 Betsy Koehler reported that the financial report looks good. A significant amount of year-end pledges are showing up, and the outlook is for a positive balance by year-end.

Directors/Committee Reports:
Communications Director   Stewart de Witt requested the newsletter ASAP.

Worship/Ushers: Patty Patek reported a good response for 2011 ministers and ushers . Island Realty will be doing the January Community dinner, and tickets will go on sale January 4, 2011.  The board agreed to raise the price of dinners for 2011 from $7.5 to $10 per person.

Building and grounds report: Rick Raible reported there had been issues with the lights – related to the power outage (and the resetting of the timers), and issues with water freezing due to the extreme cold weather.

Website and Calendar: no report
Columbarium Report: no report

Meeting adjourned
Next meeting will be January 13th, at 3 PMRespectfully submitted
Pete Simone, acting  Secretary

 FICC November 11, 2010 BOARD MEETING

Members Present: Rick Raible, Peter Simone, Karen Wolbrink, Linda Burchfield, Betsy Koehler, Patty Patek, Barbara Fuerst,  Stewart de Witt, Michael Ashby
Board Members Absent: None
Rick Raible called the meeting to order at 3PM declared a quorum present and asked approval of the October minutes.  It was moved and seconded; the minutes were approved
Report from the President:
Rick Raible presented his report.

•  The board discussed the offer of the piano at the club and Pete will check out to see if we need to consider taking the piano and then selling it.
• A newsletter folding machine was offered to the Community Centre and we will pick it up and store it in the back closet.  Other community groups will be allowed to use it.
• Pledge letter was sent.
• The 30th Anniversary Celebration if next and programs are done.  Harry Merrill will provide the food.
• The December Meeting will be rescheduled to Dec 16th
• Officers for next year were discussed and the following people have committed to stand for another term Betsy Koehler, and Barbara Fuerst. Michael Ashby will not be returning.  The terms of the officers were presented and are attached to the official minutes.
• Weight Watchers has requested use of the centre and the board was unanimous the bylaws do not allow as for profit group.

Vice-President Report
Pete Simone presented the Vice President’s report.   The bingo license is a class C and allows multiple games during the week.  Karen and Pete will review people and consider enlarging the volunteer group to have two games per week starting the middle of June until middle of August.  Pete will report back on the progress later.  The Friends of Music Concert was discussed and final plans were presented for the concert.   Pete would like for us to consider a play as another fundraising project.

Treasurer Report:
 Betsy Koehler reported that the financial report looks good. Barbara Fuerst reported several of the pledges are being paid in full so the balance is looking much better.

Directors/Committee Reports:
Communications Director   Stewart de Witt requested help in stuffing pledge envelopes.  The distribution list can cut the number to around 572.
Website and Calendar:  Linda Burchfield reported the menu for the Christmas dinner and said a detailed schedule will be sent to the board   Recipes for the cheese cake and salad will be coming.
Worship/Ushers: Patty Patek reported ministers and ushers are set.    Set up for Christmas will be November 30th at 1 PM.  Patty reviewed the scheduling of the chapel for the month. Betsy will be doing the program for Christmas Eve service The Easter service will have to be reviewed with the tent not being there for sunrise service and final plans will be made later. .  

 

Building and grounds report: Mike Ashby reported the following.
Mike has completed the projects on his list.  Lights have been reset for Day Light Savings; the carpet will be cleaned in January along with the chapel.  Soap for the dishwasher needs to be purchased.  Thermostat has been resent for the winter months.
Columbarium Report: no report

Meeting adjourned

Next meeting will be December, at 3 PM
Respectfully submitted
Karen Wolbrink Secretary

FICC OCTOBER 14, 2010 BOARD MEETING

Members Present: Rick Raible, Peter Simone, Karen Wolbrink, Linda Burchfield, Betsy Koehler, Patty Patek, Barbara Fuerst,  Stewart de Witt
Board Members Absent: Michael Ashby
Rick Raible called the meeting to order at 3PM declared a quorum present and asked approval of the September minutes.  It was moved and seconded; the minutes were approved
Report from the President:
Rick Raible discussed these topics.

• Save December 4 for Dan McCormick’s Concert benefitting Friends of Music and the Community Centre.  Donations will be requested and a 50/50 split will be between Friends of Music and The Community Centre.  Rick Raible will find out what we can do to assist.
•  The board will host the December community center dinner. Linda Burchfield will be in charge.

Vice-President Report
Pete Simone presented the Vice President’s report.  The slate for next year was discussed.  Pete Simone went back and reviewed the terms of the present board.  He will present a chart for review at the next meeting.  Holding the annual meeting for the Centre at the community center dinner in February was discussed and we decided the meeting will be  in February.

Treasurer Report:
 Betsy Koehler reported a $500.00 donation.  The financial report looks good. Barbara Fuerst requested envelopes with addresses will be needed for the annual letter.

Directors/Committee Reports:
Communications Director   Stewart de Witt reported the deadline for the annual letter and Rick Raible will prepare it for the next meeting.
Website and Calendar:  Linda Burchfield reported things are fine with the web site.
Worship/Ushers: Patty Patek reported ministers and ushers are set.  Patty Patek read the letter of regret from one of the ministers in participating in our Wednesday Chapel services.  Set up for Christmas will be November 30th at 1 PM.  Patty reviewed the scheduling of the chapel for the month.  The Easter service will have to be reviewed with the tent not being there for sunrise service.  
Building and grounds report: Mike Ashby reported the following.
Mike has completed the projects on his list.  The oaks were trimmed and relay switch fixed from the ant problem
Columbarium Report:  Mary Francis Thomas reported: New fountain and niches 4 sold 40 available, 3niche plaques and 2 memorial plaques.

Meeting adjourned

Next meeting will be November 11, at 3 PM
Respectfully submitted
Karen Wolbrink Secretary

           FICC September 19, 2010 BOARD MEETING

Members Present: Rick Raible, Peter Simone, Karen Wolbrink, Linda Burchfield, Betsy Koehler, Patty Patek, Barbara Fuerst, Michael Ashby, Stewart de Witt
Board Members Absent: none
Rick Raible called the meeting to order at 4PM declared a quorum present and asked approval of the August minutes.  Corrections were made and it was moved and seconded; the minutes were approved
Report from the President:
Rick Raible discussed these topics.

• There was $176.55 reimbursed for the fountain in the columbarium.
•  Table clothes for the community center need to be replaced.  It was moved and seconded to purchase new clothes.
• Women’s Club has requested to place a container in the Community Center to collect books for Born to Read. Motion was made and approved.  Women’s Club requested to use the Community Center for a benefit gala Feb 4th.  The event will be “Bingo, Brew, and BBQ “for Carolina Hospic and everyone is invited to participate.  Pete Simone will negotiate with WC on the donation to the center which will include the 4% tax on Bingo proceeds.
• The Merrills would like to use the kitchen on Oct 20th for Rally for the Cure.  Motion was made and approved.

Vice-President Report
Pete Simone presented the Vice President’s report.  The Bingo license is Class C and allows us to hold multiple games.  It was discussed that during June, July, and August we should consider holding multiple games.  This would depend on people to run the games.  Use of the center was discussed with regards to outside individuals using it for profit and again the bylaws state that the center can’t be used for individual profit.  Dan McCormick will do a concert first week in December with donations going to Friends of Music and the Centre.  Pete suggested that the annual meeting be combined with a community dinner.
Treasurer Report:
 The internet access will be dropped and the board agreed.  Giving is about the same but the budget reflects less red.  Plate offering has shown some increase.

Directors/Committee Reports:
Communications Director   Stewart de Witt reported the deadline for articles is the 20th of the month.  Delivery of the newsletter should go to full time residences and not in rental homes.  When flyers are made for newsletter delivery there should be about 600.
Website and Calendar:  Linda Burchfield reported there are 6 bookings.
Worship/Ushers: Patty Patek reported ministers and ushers are set.  Patty Patek will write a letter to the minister describing the structure of the non denominational service and the sermon should follow this approach.  Page Miller is in charge of the Community Centre Celebration on Nov. 24th and the minister for that evening might need to be moved.  Rick Raible will communicate with Page and then speak with Patty.  Singles are doing the April community center dinner and the board will be doing the December dinner.  Rick will talk with Boondocks and let the board know at the next meeting
Building and grounds report: Mike Ashby reported the following.
Mike has completed the projects on his list.  The oaks were trimmed.
Meeting adjourned
Next meeting will be October 14, at 3 PM
Respectfully submitted
Karen Wolbrink Secretary

          FICC August 12, 2010 BOARD MEETING

Members Present: Rick Raible, Peter Simone, Karen Wolbrink, Linda Burchfield, Betsy Koehler, Patty Patek, Barbara Fuerst,  Michael Ashby
Board Members Absent: Stewart deWitt

Rick Raible called the meeting to order at 3PM declared a quorum present and asked approval of the July minutes.  Corrections were made and it was moved and seconded; the minutes were approved.

Report from the President:
Rick Raible discussed these topics.

• There is an item in the budget for outreach should the center give money to Rally for the Cure and would this set precedence.  A discussion followed and it was decided a donation would not be appropriate.
•  Rick Raible will be giving a President’s Award at the December dinner.
• Pete will be in charge of the nominating committee the first part of December.
• We will be receiving a monthly report from the Columbarium committee.

   
Vice-President Report
Pete Simone presented the Vice President’s report.  The Treasure Sale was very successful and Patty Patek and he will have a written report.  The bingo license will be reviewed for the next meeting.

Treasurer Report:
 The wind and hail insurance was paid in full. The budget reflects this and payment of the niches.  Giving is still low but in the past the month of December evens out the budget.  

Directors/Committee Reports:
Communications Director   No report

Website and Calendar:  Linda Burchfield reported there is trouble with the email site but they are working on resolving the issues.  Much of the posted information on the calendar was deleted when the site was being fixed.

Worship/Ushers: Patty Patek reported ministers and ushers are set.  The community dinners still have some slots to fill.  Page Miller is in charge of the Community Centre Celebration on Nov. 24th.

Building and grounds report: Mike Ashby reported the following.
The carpet has been cleaned; air condition has been repaired; the base for the fountain in the Columbarium is coming and the gate for the trash has been fixed.

Next meeting will be September 16, at 4 PM
Meeting adjourned
Respectfully submitted
Karen Wolbrink Secretary

FICC JUNE BOARD MEETING

Members present: Max Stubbs, Stewart deWitt, Karen Wolbrink, Rick Raible, Barb Fuerst, Chris Assaf

Board Members Absent: Mike Ashby, Patty Patek, Betsy Koehler Max Stubbs called the meeting to order at 3PM: declared a quorum present.

Report from the President:

• Max Stubbs reported that the bonding issue Betsy Koelher investigated was too expensive. Rick Raible is going to look into the blanket bond and report back.
• The next item was to discuss the fee structure for the Community Centre. Chris Assaf presented a comparative chart that noted rates others charge. It was noted that the cleaning cost would be going up due to more frequent use of the Centre. A motion was made to raise the fee structure: property owners $175.00 for Chapel weddings and private parties and non property owners $350 for Chapel weddings and $250 for private parties. The motion was seconded and passed.
• Max Stubbs investigated a pictorial directory for the Community Centre. Olan Mills would do the directory at no cost if 30 families participated. Rick Raible will be meeting with Kate Hines and discuss the possibility of doing an island directory.
• Max Stubbs reported the ramps have been painted with the special paint to prevent slipping in wet weather.
• The board discussed using the back parking lot for parking RV’s. This would allow island residents’s visitors to temporarily park their RV’s and boats. Reservations would be required and a donation to the Centre would be requested. This is not a permenant place to park boats and RV. This would provide a service to island residents and assist in some income to the Centre.

Vice-President Report: Rick Raible reported information on the Treasure Sale. Places to store items are being set up and a committee will be formed to do the details of pick-ups and deliveries. The sale is held the third weekend in June.

• The by-laws have been reviewed and we need to research if people handling the money are bonded. Betsy Koehler will check on this issue.

Treasurers Report: The monthly financial statement shows a good cash flow. The Treasurer’s Report was submitted and approved. Rick Raible will assist Joe Plumer to assist with the audit.

REPORT from the Directors and Committees:

• Stewart de Witt, Communications, nothing to report.
• Chis Assaf has investigated the possibility of web broadcasting the Wednesday service. It was discussed that further information about using the DVD equipment might be less costly.
• Landscaping is coming along and final plantings and rock will be done by Karen Wolbrink and committee.

Next meeting is July 9th at 3 PM.
Motion for adjournment was moved and seconded. Meeting was adjourned.
Respectfully submitted Karen Wolbrink, Secretary

FICC APRIL BOARD MEETING

April 8, 2010

April 8, 2010
MEMBERS PRESENT: Peter Samone, Stewart deWitt, Karen Wolbrink, Linda Burchfield, Betsy Koehler, Patty Patek

BOARD MEMBERS ABSENT: Rick Raible, Mike Ashby, Barbara Fuerst

Pete Samone called the meeting to order at 3: 3O PM declared a quorum present and asked approval of the March minutes. Corrections were made and it was moved and seconded; the minutes were approved.

Report from the President:

Pete Simone discussed these topics.

• A letter has not been received from Selective Insurance Company of America.
• The Columbarium Committee order will be scheduled for delivery in mid May. Mary Frances Thomas will fill the vacancy on the committee.
• The 30 year anniversary of the Community Centre is coming up and Page Miller will be the chairman. The date of the event will be Nov 23rd.
• Work party at the center May 8th and Linda will do email blast for workers.

Vice-President Report
Pete Simone presented the Vice President's report. The Treasure Sale is progressing and Pete has reviewed the previous year's reports and is organizing committees and getting the process started.

Treasurer Report:
The monthly report was presented and approved. Credit was received for the third party billing. The payment to restaurants, for the ministers, is reflected in this month's financial report. The British Pub has had a name change and might need to be noted on the card to the ministers. Two contributions were received: The Women's Club $1,000 and the Garden Club, $600. Easter contributions were $2,100 and there approximately 450 people present at the service.

Directors/Committee Reports:
Communications Director Stewart deWitt reminded people of the deadline for the newsletter.
Stewart liked the idea of lights for the sign.

Website and Calendar:
Linda Burchfield is working with Michael Schwartz for email blasts and the web site. Website has created an interest in bookings for weddings.

Worship/Ushers:
Patty Patek reported at Easter there were 450 plus people and the service went very well. Set up and clean up were fine. Patty found solar lights for the sign in front of the chapel and gave the information to Pete. A discussion followed about the honorium given to the ministers. Several restaurants are listed but the bill doesn't include gratuity and should the ministers pay it or should it be included in the honorium. Discussion was tabled till the next meeting.

Building and grounds report:
In Mike Ashby's absence the following topics were deferred until the next meeting: locks, recessed lighting for the large room and wall brackets.

Next meeting will be May 13th at 3PM.
Meeting adjourned

Respectfully submitted
Karen Wolbrink - Secretary

Annual Meeting of Fripp Island Community Centre

February 6, 2010

Treasures Report: Rick Raible made the treasurer's report for Betsy Koehler. The finances of the community centre were in excellent condition because of the stewardship of the community. Total income for the year was $107,606; cash flow was $23,124. The budget for next year is $93,500. The major expense for the year was the repair of the floor in the community centre.

Website: Chris Assaf reported the calendar on line has improved access to the public and assisted in communication of information to the people on Fripp. We booked 10 wedding last year and 4 are already booked for the coming year. There was 1 baptism and 6 memorial services this year. The newsletter is emailed to the community. The Haiti Relief raised $5,000 and will be distributed to the Red Cross and Doctors Without Borders. Betsy Hammet has the latest update from Doctors Without Borders and it will be scanned onto the website.

Building and Grounds: Michael Ashby reported the Garden Club and Women's Club had completed the beautification project for the Centre and their contributions were greatly appreciated. The east parking lot was graded and additional parking spaces were added to the lot where the chips had been dumped. Repairs to the building included the floor, heating and air conditioning, and the electrical system.

Columbarium Report: Ralph Petrea reported that there are 12 sites left and preparation is being made for the next addition. Forty plates sent back and a credit was made to the account ($26.00x 40). Work to prepare the site will be done by volunteers. There were no buy backs this year.

Library Report: In the absence of Librarian Sandy Buschur, Max Stubbs noted the use of the library is wonderful and donations of books are great.

Communication Report: No report needed at this time.

Worship: Patty Patek reported that we had three new ministers sign up for last year, but we lost four for various reasons. Wednesday night church services in town preclude a lot of ministers from participating in our service. The resolve would be to move our service to another night. Dick Briggs has taken on the alter guild responsible held by Bob Davidson. Our attendance is decreasing and new residences need to come. Easter attendance was approximately 400 people and the Easter service will be held in the tent this year.

President's Report: The Centre continues to have security issues with people not locking the building after using the facility. Two great fund raisers for the Centre raised $2,285 and the concerts by the choir and were appreciated. The beautification project was completed and has added to the outside surroundings. Major repairs to the floor were completed and the problem with the floor buckling has been resolved. The cost was $6,200. The first pictorial directory for the island was completed and the directories should be ready for distribution in late February. The Haiti Relief fund raised $5,500 and the email blast to all islanders …responses from out of state people was heartening. Thanks to everyone for their support and help this year.

Nominating Committee Report:

Rick Raible   President   2011

*Pete Simon    Vice President     2013

Karen Wolbrink    Secretary     2012

Betsy Kohler    Treasurer    2011

*Barb Furest    Assist. Treasurer    2013

Michael Ashby    Building/Grounds    2011

Stewart deWitt    Communications    2012

*Patty Patek     Worship    2013

Linda Burchfield    Events    2012    (replaces Chris Assaf ‘s term)

Motion was made to accept the slate. Motion was passed.

President's Remarks:

Rick Raible thanked Max for his hard work and leadership this year. The present for Max and Kathy will be a sketch of the Community Centre.

Motion was made to adjourn. It was passed. The annual meeting was adjourned.

Respectfully submitted by Karen Wolbrink Secretary

MARCH 11, 2010

March 11, 2010

February 14, 2010
MEMBERS PRESENT: Rick Raible, Stewart deWitt, Karen Wolbrink, Linda Burchfield, Mike Ashby, Betsy Koehler

BOARD MEMBERS ABSENT: Barbara Fuerst, Patty Patek

Rick Raible called the meeting to order at 3: OO PM declared a quorum present and asked approval of the January minutes. No corrections were needed and a motion was made and seconded; the minutes were approved.

Rick Raible called the meeting to order at 3: OO PM declared a quorum present and asked approval of the February minutes. Corrections were made and it was moved and seconded; the minutes were approved.

Report from the President:

Rick Raible discussed these topics.

• A letter was received from Selective Insurance Company of America requesting a written Rental Agreement and Certificates of insurance from all organizations using the facilities. Rick Raible presented a written Rental Agreement to the board and the language of the agreement had been cleared by an attorney. The board reviewed the agreement and a motion was made to accept the agreement. It was seconded and approved. The bookings from April 1st forward will have the agreement signed.
• The Board requested that the President, Rick Raible, respond to the company concerning Certificates of Insurance. The letter sent is enclosed in the formal minute's notebook. The Board agreed that this requirement is not necessary since members of FICC are property owners on the island. A variety of residents are involved in activities at the Centre. Examples: Women's Club, Bingo, Bridge, Audubon, Artist Guilds, Friends of Music, Yoga and Low Impact Aerobics. The groups are led by volunteer residents not professionals.
• The Columbarium Committee has requested that the Board Treasurer keep the records and money for the Columbarium. The Board agreed this was appropriate since the monies appear in the Community Centre Financial Monthly Statement. A credit of $220.00 was shown for the returned blanks.
• Insurance renewals are coming due and the President and Treasurer will review and present a recommendation to the Board.
• The 30 year anniversary of the Community Centre is coming up and the board discussed an event to mark the occasion. A motion was made seconded and passed to celebrate the event.

Vice-President Report Pete Simone presented the Vice President's report. The Treasure Sale is progressing and Pete has reviewed the previous year's reports and is organizing committees and getting the process started.

Treasurer Report: Treasurer's Report The monthly report was presented and approved. It was discussed to have an outside audit for 2010 since this would coincide with the end of the Treasurer's term. It was felt that having an audit would provide evidence of proper fiscal management to our stakeholders A motion was made to make a policy to do an outside audit every three years. The approximate cost would be $1500.00. It was moved and seconded and the motion passed. A bill was charged to the Center from Century Link for Flash Web services. Betsy will dispute the bill for flash Web service.

Directors/Committee Reports: Communications Director Stewart deWitt It was decided by the Board to cancel the internet service for the computer at the Community Centre.

Website and Calendar: Linda Burchfield is working with Michael Schwartz for email blasts and the web site. The census training did occur.

Worship/Ushers: Community Centre Dinners were discussed and it was decided the dinners would start in October and continue through April. Easter at the tent was discussed and trucks and people needed to be lined up for the moving of the organ etc.

Building and grounds report: Michael Ashby reported that the locks for the doors are now on hold because the doors that were left open were the library and chapel. We can't change the locks on those two doors so it will not solve the problem. There will be a clean-up in May of the building and grounds. Wall brackets have been ordered for the remote controls and hopefully this will prevent them from disappearing. Softening the lighting in the rooms was discussed and is being investigated.

Next meeting will be April 8th at 3PM. Meeting adjourned

Respectfully submitted Karen Wolbrink Secretary

FICC FEBRUARY BOARD MEETING

February 14, 2010
MEMBERS PRESENT: Rick Raible, Stewart deWitt, Patty Patek, Karen Wolbrink, Linda Burchfield, Barbara Fuerst.

BOARD MEMBERS ABSENT: Mike Ashby, Betsy Koehlers

Rick Raible called the meeting to order at 3: OO PM declared a quorum present and asked approval of the January minutes. No corrections were needed and a motion was made and seconded; the minutes were approved.

Report from the President: New board members were introduced. Linda Burchfield, Website and Events and Pete Simone Vice-President

Rick Raible led a discussion on these topics.

• Rick Raible suggested we look at increasing the attendance at the annual meeting by doing the meeting after vespers and serving wine and cheese and review other ideas.
• Community Dinners are set for the rest of the year with Joan Burke and Judy Hummer as coordinators. Last dinner will be in March this year.
• Ethie Morrison will be doing the sketch for Max Stubbs.
• The duties of the vice president will include: chair of bingo, marketing the community centre, Treasure Sale, and other duties as assigned by the president.
• The December giving was generous. The question explored was “What can we do to better market the services.” Ideas were brainstormed to increase membership.
• The Treasure Sale was outlined with duties and responsibilities. Patty Patek will do set-up and pricing, Pete Simone will have overall responsibility for the sale and will assist in pick-up and deliveries and Linda Burchfield will assist in email blasts. The event is the last Saturday in June.
• There are few niches available. The columbarium committee has recommended additional niches be ordered. A quote from Matthews International for a unit of 16 companion openings is $7157.00. It was moved and seconded to purchase additional niches. The motion was approved.
• The people names left off the giving wall will be corrected. Karen Wolbrink will find the names and forward the information to Rick Raible.
• The board discussed how to increase use of the Centre and maximize revenues streams.

Vice-President Report Pete Simone presented the Vice President's report. There are three groups to handle bingo each week. One week of the month is not covered with a permanent set of people.

Treasurer Report: Treasurer's Report held to next month.

Directors/Committee Reports:

Communications Director Stewart deWitte reported articles for the newsletter need to be in before the 25th of the month.

Website and Calendar: Linda Burchfield is working with Michael Schwartz for email blasts and the web site. The Census group wants to use the building for training. Rick Raible will be communicating with them on dates and times.

Worship/Ushers: Patty Patek asked for volunteers for the Easter service and Karen and Jim volunteered to usher. When she is absent Peggy Fina handles details of ministers, ushers, prayer list. Carrie Catlin is the backup when needed Besty Hammet talks with the ministers about hymns for the service. It is difficult to find ministers to come because a lot of churches have Wednesday night programs.

Building and grounds report was given by Rick Raible and it was noted a problem still exists with the outside lighting. New locks were discussed and approved for security reasons.

Next meeting will be March11th at 3PM. Meeting adjourned

Respectfully submitted Karen Wolbrink Secretary

FICC JANUARY BOARD MEETING

January 14, 2010
MEMBERS PRESENT: Members Present: Barbara Fuerst, Stewart deWitt, Betsy Koehler, Chris Assaf,Rick Raible, Patty Patek, Mike Ashby.

MEMBERS ABSENT: Karen Wolbrink and Max Stubbs

Rick Raible called the meeting to order at 3pm and declared a quorum present. Minutes from the December meeting were approved.

Report from the President:

Max and Kathy Stubbs will be hosting a dinner on the 28th for the board, present and incoming. The Annual General Meeting will be held on Saturday, February 6th at 9am. As Betsy won't be there she asked for someone else to read her report. It was stated that $75 needs to be collected as the minimum to hold a BINGO game. Rick said that the nomination for the next board were Pete Simone and Linda Burchfield. Barbara Fuerst and Patty Patek were in the class of 2013. Chris Assaf has tendered her resignation and Linda Burchfield will fill in her term to be the class of 2012. It was motioned and passed with thanks to Chris for her outstanding job

Barbara Fuerst stated of the full time residents on the island, 70 families pledge or gave more than $250 which is over half our income for the year. There are approximately 300 full time families. She said we only get 30 pledges regularly and that it is over $16,000. It was suggested that this would be an agenda item, getting more pledges. She also felt it important that a thank you letter be attached to the receipt giving out to the donors for tax purposes, from the board of directors of the Community Centre. Barbara and Stewart would work on the format and wording and the envelopes for gifting. This was motioned and passed.

The Treasurers report: Betsy handed out her report. Wind and Hail is the biggest item and ours covers 15% on both named and un-named storms. She brought up that the honorarium given out to the ministers has been used by a lot of them at Outback Steak House, but the restaurant has not sent in any invoices because they didn't know where so we may get a big hit from them in January. Eric was given $50 for extra practice but Dee missed four weeks and the question is whether or not to pay Betsy and Eunice. It was suggested that we give Betsy another honorarium and will call Eunice to see if she expected payment.

Chris said we need to send a letter out to the new people that fill out the yellow welcome cards from chapel. There was only the CAPA tea on the 12th of Feb and the Health Fairs scheduled for February

Doors are still being left unlocked; Mike checked the back chapel door that wouldn't open. Reported that the gas smell was because the propane went out because they “forgot”, the compressor to the heating system froze so he is keeping the small heaters in the two small rooms on to make it less of a burden On the main unit. He learned about the stove and will check on the back lights in the parking lot.

Stewart said if we continue to get vandalism we will need to tighten down the hex nuts on the outside board as we have had someone change lettering. It was questioned as to whether or not to continue printing the newsletter and go on line only, but it only costs about $50 and is also a service to other groups.

Treasure sale items for pickups has been slow but now seems to be picking up, had 8 calls so far. Next meeting to be February 11. Meeting adjourned at 4:30pm.

Respectfully submitted, Patty Patek for Karen Wolbrink, Sec.

FICC DECEMBER BOARD MEETING

December 10, 2009
MEMBERS PRESENT: Max Stubbs, Stewart deWitt, Karen Wolbrink, Mike Ashby, Chris Assaf, Barbara Fuerst Patty Patek, Betsy Koehler, Rick Raible
Max Stubbs called the meeting to order at 3PM: declared a quorum present. Minutes from November were approved.

Report from the President:

• Reminder to take down decorations Jan. 2nd
  • Max Stubbs discussed the pictorial directory for the Community Centre. The people taking the pictures wanted more time to do the pitch, but all went well.
  • A suggestion was made to extend the Christmas dinner to two seating. While this idea was discussed the man power needed would not make this possible.
  • A discussion was held concerning the building not being locked and what steps should be taken. Suggestions to curb the problem were: make signs for all the doors: groups should sign a contract which stipulates a fine if doors and kitchen are not secure: send a letter to all groups letting them know of the problem and fines: have Security lock the building. No final decision was reached.
  • Next community dinner will be a Chili dinner on Jan. 13th.
  • Niches have not been sent back and Max Stubbs asked that the board be notified of sending. The ground area needs to be prepared but no discussion or decision was made.

Vice President Report:

Rick Raible discussed board nominations and terms of each office.

Treasurers Report:

The monthly financial statement was discussed and it was noted there was a positive response to the pledges being returned and December would tell the story.

Report from the Directors and Committees:

• Stewart de Witt, Communications, the giving letter was sent.
• Chris Assaf reported use of the building.
• Mike Ashby no report.

Next meeting is January 14th at 3 PM.
Motion for adjournment was moved and seconded. Meeting was adjourned.
Respectfully submitted
Karen Wolbrink, Secretary

FICC NOVEMBER BOARD MEETING

October 8, 2009
MEMBERS PRESENT: Max Stubbs, Stewart deWitt, Karen Wolbrink, Mike Ashby, Chris Assaf, Barbara Fuerst Patty Patek, Betsy Koehler
MEMBERS ABSENT: Rick Raible
Max Stubbs called the meeting to order at 3PM: declared a quorum present. Minutes from September and October were approved.

Report from the President:

• IMPORTANT DATES FOR DECEMBER
  • November 30th decorate for Christmas 3PM
  • December 11th Community Centre Dinner: Board in charge: 1:30 set up and 5PM for last minute details and serving. The people listed below will make 2 cheese cakes for the dinner and Betsy will provide the recipe via email. The topping for the dessert will be cherry pie filling. If you can't assist please notify Karen ASAP. Karen Wolbrink, Betsy Koehler, Chris Assaf, Barbara Fuerst, Emma Raible, Patty Patek, Linda Ashby. Patty Patek will provide the music.
  • Jan.2nd ( Saturday) remove decorations
  • Feb 6th Annual Meeting and install new Board.
• Max Stubbs discussed the pictorial directory for the Community Centre. Bev Fineis and Susan Price have done a wonderful job. Dates areNov.30 and Dec 1st for taking pictures. People can make appointments from 1:30 PM to 7:30 on the 30th and we are trying to arrange the December time from 11:30- 6PM. The board will invite the Fineis and Price families to be our guests at the December dinner.
• The budget for next year was presented and discussed. It was approved as amended.
• Christmas bonus of $100 for Susie was approved.
• Special lighting for Friends of Music was discussed and Max Stubbs stated at this time with the budget constraints the Community Centre can't contribute to the project.

Vice President Report:

Rick Raible had no new information to present.

Treasurers Report:

The monthly financial statement was discussed and it was noted collections are down.

Report from the Directors and Committees:

• Stewart de Witt, Communications, the giving letter is the next project. We will stuff envelopes Dec. 5th at 9AM at the Community Centre
• Chris Assaf reported several meetings and one wedding.
• Mike Ashby reported the timer for the outside lights has now been reset. The heat and air conditioning has been set for 69 heat and 78 air.

Next meeting is December 11 at 3 PM.
Motion for adjournment was moved and seconded. Meeting was adjourned.
Respectfully submitted
Karen Wolbrink, Secretary

DRAFT OF FICC OCTOBER BOARD MEETING

October 8, 2009
MEMBERS PRESENT; Max Stubbs, Stewart deWitt, Karen Wolbrink, Mike Ashby
MEMBERS ABSENT: Rick Raible, Chris Assaf, Patty Patek, Betsy Koehler, Barbara Fuerst
Max Stubbs called the meeting to order at 3PM: declared a quorum present. Minutes from September will be corrected.

Report from the President:

• Max Stubbs discussed the pictorial directory for the Community Centre. Bev Fineis and Susan Price will coordinate the project. Dates were selected Nov.30 and Dec 1st for taking pictures. People can make appointments from 1:30 PM to 7:30 on the 30th and we are trying to arrange the December time from 11:30- 6PM.
• Please send your budget for next year via email to Max and Betsy Koehler.
• The dinners have hosts for the year.
• Max Stubbs noted that he will be sending health screening information that he received to Bonnie Combs for her input.
• Christmas Community dinner was discussed and the proposed menu is: beef tenderloin, garlic mashed potatoes, green vegetable, salad and cheese cake/key lime pie. Max will check with his sources for prices on tenderloin and other items.

Vice President Report:

Rick Raible had no new information to present.

Treasurers Report:

The monthly financial statement was discussed and it was noted that giving is down.

Report from the Directors and Committees:

• • Stewart de Witt, Communications, the letter will be the next project.
• Chris Assaf no report.
• Patty Patek has her assignments covered while she is away.
• • Mike Ashby reported pulling plants to make room for the new niches and the estimate was $7,000 and further information from other sources is needed. The water problem is being resolved and PSD has replaced the valve the deck will be sealed for $250. by Eric. The alarm system has been fixed we think but the dialer needs to be checked.

Next meeting is November 12 at 3 PM.
Motion for adjournment was moved and seconded. Meeting was adjourned.
Respectfully submitted
Karen Wolbrink, Secretary

DRAFT OF FICC SEPTEMBER BOARD MEETING

September 10, 2009
MEMBERS PRESENT; Max Stubbs, Rick Raible, Patty Patek, Betsy Koehler, Barbara Fuerst
MEMBERS ABSENT: Karen Wolbrink, Chris Assaf, Mike Ashby, Stewart deWitt
Special Guest: Ralph Petrea
Max Stuffs called the meeting to order at 3 PM and declared a quorum present. Minutes from August were approved.

Our special guest, Ralph Petrea, came to report on the columbarium. The Committee was waiting on a call from the company that supplies the niches in regards to the amount of money we would get back for sending back to them the blank plates that cover the niches until the “named “ ones are installed. He believes it will be about $22 per cover and we now have about 41 to send back to them. They weigh a pound each. We have 192 niches at present with 12 available to sell. It is time to start thinking about ordering a new block of 32 niches (it takes 1-10 weeks to get the niches here) It cost us $7000 in 2005, and we saved $2000 by putting it in ourselves (eight people to lift). Permission was granted for the Committee to order and install an new Memorial Plaque to go to the left or right of the ones presently there. We tabled giving him a yes or no for ordering the new niches until the October meeting.

Rick Raible seconded the motion to go ahead and order the memorial plaque.

Report from the President:

Discussion about the cost of wind and hail insurance on our structure which has been valued at $1.4 million, and that $210,000 would be needed if we met the percentage of deductible needed, which, according to Betsy, we only have about $67,000 currently available. It was decided to check again with Kinghorn whether to cap or wait, check our premious and may be shop around with the State, possibly, for 11-12%.

Blasts will be sent out regarding the directory and that within two to three weeks to get donors, and organizations to sign up for a photo.

Max wanted to know about thanking the volunteers. Was given a background response, that because the President usually hosted a dinner in the past with all the volunteers, that it got too expensive and too large since our choir, Bingo, etc has gotten so large, that giving them a dinner has not been done for about 5 years now, and that a note in the newsletter naming them might be a better option.

Vice President Report:

Rick Raible stated that from mid May to mid August we received 71% in revenue and that the other 30 weeks only received 29%. That Tom Glas has opted out and that Simones have taken a spot. The licence we have covering Bingo, states that we can only hold one game a week.

Treasurers Report:

See attached. The monthly financial statement was accepted. The plate offering is down and our cash flow is also worse.

Report from the Directors and Committees:

• Stewart DeWitt wasn't here to report
• Chris Assaf had no report so we don't know if the buildings have been reserved in October for special events.
• Patty Patek reported that we have most, if not all, slots filled for hosting the Community Suppers, and asked someone to cover for the Hummers one Wed they will be helping with the supper. Rick and Emma volunteered. Dick Briggs is taking care of the outside board for Minister names. Peggy Fina and Carrie Catlin will be covering for her in her absence.
• Mike Ashby was not here to report.
• General: Some complaints about the heating and lighting from groups that can't get to the thermostats now that they are covered up and no one has a key. Will let ride for awhile longer at the current temp.

Meeting was adjourned at 4:05pm
Next meeting is October 8th at 3PM
Respectfully submitted
Patty Patek for Karen Wolbrink, Secretary

DRAFT OF FICC AUGUST BOARD MEETING

August 13, 2009
Members present: Max Stubbs, Stewart deWitt, Karen Wolbrink, Rick Raible, Chris Assaf, Patty Patek, Mike Ashby, Betsy Koehler

Max Stubbs called the meeting to order at 3PM: declared a quorum present. Minutes from July were approved.

Report from the President:

• Max Stubbs discussed the pictorial directory for the Community Centre. Olan Mills would do the directory at no cost if 30 families participated. Bev Fineis and Susan Price will coordinate the project. Dates were selected Nov.30 and Dec 1st for taking pictures. People can submit pictures to be scanned into the directory.
• The cost of the floor project was $6260.
• The dinners were discussed and the first three months the cost will remain the same and we will evaluate the expenses. Several felt that the true cost of the dinners was not reflected in the bills submitted. The drawing for tables will remain the same.
• Max Stubbs noted that the first dinner for Oct needs to change due to a conflict with Rally for Cancer. It was moved, seconded and approved to change the date to October 21st. Vice-President Report: Rick Raible reported that new cards will be purchased for bingo and it was suggested that new price be $5.00. It was moved, seconded and approved.
• A new table for establishing winnings will be created.
• The Simones are new bingo callers for the fourth week of the month.
• A group is collecting items for the treasure sale and storing them in different houses on the island. Rick Raible let us know that a new letter for tax deduction of items donated needs to be written.

Treasurers Report:

The monthly financial statement was accepted. The plate offering is down but the attendance is small.

REPORT from the Directors and Committees:

• Stewart de Witt, Communications, discussed why the web service needs to be continued and everyone agreed. Chris Assaf is checking to see if the service for our web page would also cover the computer service we have been paying.
• Chis Assaf no report.
• Patty Patek reported the cross looks nice and that Bob Davidson has left the island because of health reasons.
• Mike Ashby reported that he will schedule the cleaning of the rug and chairs and it will happen tomorrow. The air conditioner is fixed and working.
• The oven in the kitchen was left on and we need to remind people to turn it off.

Next meeting is September 10th at 3 PM.
Motion for adjournment was moved and seconded. Meeting was adjourned.
Respectfully submitted
Karen Wolbrink, Secretary

DRAFT OF FICC July BOARD MEETING

July 9, 2009
Members present: Max Stubbs, Stewart deWitt, Karen Wolbrink, Rick Raible, Barb Fuerst, Chris Assaf, Patty Patek, Mike Ashby ,Betsy Koehler

Max Stubbs called the meeting to order at 3PM: declared a quorum present. Minutes from May and June were approved.

Report from the President:

• Max Stubbs reported on the grading of the parking lot and the removal of the gravel and dirt from the back lot.
• The excess carpet will be stored at the Community Centre in the closets or up in the attic.
• Max Stubbs discussed the pictorial directory for the Community Centre. Olan Mills would do the directory at no cost if 30 families participated. It was moved, seconded and passed that we proceed with the directory. Two names were discussed to head the project and the people will need to be contacted. Chris can do the marketing. Dates were selected Nov.30 thru Dec 1. People can submit pictures to be scanned into the directory.
• The insurance claim for the repair of the floor was denied.
• A beautiful cross was donated by Ann Johnston Lomax and it will be placed in an appropriate spot.
Vice-President Report: Rick Raible reported after investigating the bonding issue it was not easily purchased therefore; the idea was tabled.
• The air in the back room doesn't work and remote control is missing.

Treasurers Report:

The monthly financial statement was accepted. The plate offering is down but the attendance is small.

REPORT from the Directors and Committees:

• Stewart de Witt, Communications, the computer doesn't work and the battery was replaced. It was decided cancel ISLC service.
• Chis Assaf reported on the events calendar with a private party and two weddings on the schedule. The video taping of the services was tabled.
• Patty Patek reported the committee for the community dinners: Judy Hummer and Joan Burke. A discussion concerning when Christmas Eve service occurs and since it is on Thursday it was decided that Wednesday service will be canceled for this year. This will need to be published early so people are aware.
• Landscaping is coming along and a big Thank you to Max for finishing the ground cover and planting the plants.
• Mike Ashby reported that he will schedule the cleaning of the rug and chairs for August after the events. The air conditioning part is on order and will be fixed.

Next meeting is August 13 at 3 PM.
Motion for adjournment was moved and seconded. Meeting was adjourned.
Respectfully submitted
Karen Wolbrink, Secretary

JUNE BOARD MEETING

Members present: Max Stubbs, Stewart deWitt, Karen Wolbrink, Rick Raible, Barb Fuerst, Chris Assaf
Board Members Absent: Mike Ashby, Patty Patek, Betsy Koehler Max Stubbs called the meeting to order at 3PM: declared a quorum present.

Report from the President:

• Max Stubbs reported that the bonding issue Betsy Koelher investigated was too expensive. Rick Raible is going to look into the blanket bond and report back.
• The next item was to discuss the fee structure for the Community Centre. Chris Assaf presented a comparative chart that noted rates others charge. It was noted that the cleaning cost would be going up due to more frequent use of the Centre. A motion was made to raise the fee structure: property owners $175.00 for Chapel weddings and private parties and non property owners $350 for Chapel weddings and $250 for private parties. The motion was seconded and passed.
• Max Stubbs investigated a pictorial directory for the Community Centre. Olan Mills would do the directory at no cost if 30 families participated. Rick Raible will be meeting with Kate Hines and discuss the possibility of doing an island directory.
• Max Stubbs reported the ramps have been painted with the special paint to prevent slipping in wet weather.

Vice President Report:

Rick Raible reported information on the Treasure Sale. Places to store items are being set up and a committee will be formed to do the details of pick-ups and deliveries. The sale is held the third week in June 2010.

• The by-laws have been reviewed and we need to research if people handling the money are bonded. Betsy Koehler will check on this issue.

Treasurers Report:

The monthly financial statement shows a good cash flow. The Treasurer's Report was submitted and approved. Rick Raible will assist Joe Plummer to assist with the audit.

REPORT from the Directors and Committees:

• Stewart de Witt, Communications, nothing to report
• Chis Assaf has investigated the possibility of web broadcasting the Wednesday service. It was discussed that further information about using the DVD equipment might be less costly.
• Landscaping is coming along and final plantings and rock will be done by Karen Wolbrink and committee.

Next meeting is July 9th at 3 PM. Motion for adjournment was moved and seconded. Meeting was adjourned. Respectfully submitted Karen Wolbrink, Secretary

MAY BOARD MEETING

Members present: Stewart deWitt, Patty Patek, Max Stubbs, Betsy Koehler, Mike Ashby, Barb Fuerst, Chris Assaf
Board Members Absent: Rick Raible, Karen Wolbrink

President Max Stubbs called the meeting to order at 3:00 p.m., declared a quorum present and asked for the approval of the March minutes. After discussion the minutes were accepted.

Max reported on the proposed work on the community center floor. The carpet removal was to be done June 15 and would be about $300. We would not know how much work to repair the floor but estimates of $2200 and up were given depending on what was found after the carpet was removed. The original carpet installers had the matching carpet and would install it after the floor repair at an estimate of $3400. An insurance adjuster would look at the problem to see if anything might be covered.

The issue of bonding board members was explored and deemed not necessary or feasible. Betsy reported we are still working on a committee to do an audit of our finances.

Betsy reported that our present insurance covers any lawsuits by non-property owners and property owners cannot file suit against the community center since they are the owners.

Chris had prepared a comparison of our building use fees and others in the area. We would take time to think about the information and make a proposal next month.

Max reported exploring a keyless entry to the building. It would cost about $1500. General consensus was it was not necessary at this time.

There was discussion of opening the chapel during the day. Most board members felt there was too much concern with vandalism with all the sound equipment and musical equipment. Enough people have keys so that community members could get access to the chapel easily.

Patty reported we needed to spend some money on new music for the choir. The expense was in our budget. She was going to be out of town part of June and July and that Peggy Fina would cover worship in June and Page Miller in July. The first Wednesday of July Shannon Mullen would be performing the service.

It was brought to our attention that there were some complaints about clean up of the facility after a group used it and the washing of the tablecloths and towels. It was agreed that while there were some problems most of the time things went smoothly and there was little we could do to improve what we are now doing.

Betsy gave the treasurer's report that showed a positive cash flow for April of over $1600. Expenses for the month were up because of some electrical work done and purchase of the planters and fountain around the deck area. The Women's Club was going to make a donation for the planters and fountain. Income was up for the month because of Easter collection and the Nancy Thode concert. Cash flow for the year continues to be above expenses.

Stewart reported on an upcoming Baptism in May. It was brought to our attention that we needed to provide more Welcome Cards for visitors in the pews at Wednesday Chapel. Patty was to investigate this.

There was a motion to adjourn, motion passed and the meeting was adjourned at 4:00 p.m.

Respectfully submitted,
Michael Ashby,

FICC MARCH BOARD MEETING

Members present: Max Stubbs, Stewart deWitt, Betsy Koehler, Karen Wolbrink,
Mike Ashby
Board Members Absent: Rick Raible, Barb Fuerst, Patty Patek

Max Stubbs called the meeting to order at 3PM: declared a quorum present and asked approval of the February minutes. No corrections were needed and a motion was made and seconded and the minutes were approved.

Report from the President:

• Carpet will come up in pieces and the extra roll of carpet needs to be found. Patty Patek will return and we will inquire about the missing roll.
• We need to determine the cause of the buckling and Steve McKay and Bob Newby would be able to assist in these areas.
• Landscape update noted the Women's Club will donate funds for the front plans that Mickie McCormick completed. The funds would be around $1,600. A fountain and planters have been put on hold at Mother Earth and the project will move forward. The palms and benches could be moved to the columbarium.
• Fee structure for meetings that are convened 5 times or more was discussed. It was moved and seconded to give a 40% discount.
• Easter sunrise service will be at the tent and Carrie Catlin will spear head the project while Patty Patek is away.

Vice-President Report: Max Stubs reported for Rick Raible that the circuit box is fine and we don't need a new board or box.

Treasurers Report:

The cost of the community center dinner was $470 and the donations totaled $1485. The monthly financial statement shows a good cash flow. The expense of the choir concert was higher due to extra rehearsals. The insurance is higher due to paying for the comprehensive policy in 5 monthly payments. Report is filed in the official minutes.
REPORT from the Directors and Committees:

• Stewart de Witt, Communications, reported that the concert has been moved to April 19th and wine and cheese reception will be held after the benefit. The Norton anti virus is not working. It was suggested AGV anti virus is free and doesn't need an update.
• Chris Assaf reported the final website design was sent to the board and it was approved. There will be two weddings in April and the POA annual meeting.
• Mike Ashby, Grounds and Buildings, reported the propane tank was filled, supplies purchased, light bulbs replaced, and timer for outside lights has been set. Energy efficient bulbs will be used as lights need to be replaced. Mike is looking into the pile of gravel and asphalt to be removed from the parking lot.

Kitchen orientation will be held April 4th with time to be determined.

Karen Wolbrink and Mike Ashby will work on the landscape plan.

Next meeting is April 9th at 3 PM.

Motion for adjournment was moved and seconded. Meeting was adjourned.

Respectfully submitted
Karen Wolbrink, Secretary

FICC FEBRURAY BOARD MEETING

Members Present: Max Stubbs, Stewart deWitt, Rick Raible, Betsy Koehler, Patty Patek,
Karen Wolbrink, Chris Assaff

Board Members Absent: Mike Ashby, Barb Fuerst

Max Stubbs called the meeting to order at 3: OO PM; declared a quorum present and asked approval of the January minutes.  No corrections were needed and a motion was made and seconded; the minutes were approved.

Report from the President:
New board members were introduced. Steward deWitt, Communications, Karen Wolbrink Secretary, Chris Assaf, Website and Events.

Max Stubbs led a discussion on these topics.

• Shelia Tindal presented “the how to” manual utilizing the technical equipment and kitchen appliances.  The manual, Orange Notebook will be kept in the Kitchen.  The actual appliance information will be kept in the office and Karen will place information in a notebook for further reference.
• Max Stubbs requested a board member liaison to the following committees Library and Community Care: Betsy Koehler volunteered for the Library, and Chris Assaf, Community Care.
• A review of board policies on the use of the Community Center noted that one group seems to be impacted more than others Yoga (Monday:Thursday).  Since the firehouse isn't hosting meetings due to full time residents at the firehouse, the Community Center will have more activities.  Flexibility will be the key to making the use of the Center work effectively.  All Fripp Island organizations, that are open to the public, use the facility free and a donation is appreciated.  The center charges a fee for private parties that issue invitations and the fees are: Residents $100.00 and Non Residence $250.00.   The Chapel charges $100.00 non- refundable fee for holding the rain date for the Chapel.  Chris Assaf asked when the fee structure had been reviewed and Patty Patek indicated that it had been two years.
• Donors Plaque was completed by Eddie Hroncich and Jerry Weithman.  The Board will recognize them at the next community dinner and Karen Wolbrink will issue invitations to them.
• Heating System has had some issues and a repair was made that should fix the problem.  The board determined that cages should be placed on the controls to keep the temperature at a constant and patrons not resetting.  Fuse box wiring is good but the box will have to be replaced and it was determined to wait and see on this project.

• Floor issue has been reviewed and the carpet and pad can be pulled to determine the extent of the crack in the cement and how to repair.  Patty Pateck stated that we have in storage enough carpet to redo the entire room should the need arise.  Max will bring an update on the situation at the next meeting.
• Internal calendar will be established in the office for officer's use and information.  Patty Pateck will bring a calendar board so maintance on the building can be recorded: board members will note time off island and their designee in charge while they are gone.  Chris Assaf noted the calendar is up on the website that shows use of the building and events.  A paper copy by the month will be kept in the office.

Vice-President Report
Rick Raibel presented the Vice President's report. He is establishing a group to handle bingo each week.  The second week of the month is not covered with a permanent set of people. He did raise the question on why bingo is not limited to the busy months on the island and Chris Assaf supported his question.  This topic will be reviewed.

Treasurer Report:
Betsy Koehler shared the gift the Heifer Project sent the Community Center with a plaque celebrating Jerry Hamets service.  The Board decided to hang the picture in the room on the back wall.
Treasurer's Report is noted by the attached financial sheets in the notebook.  A discussion concerning the internal audit indicated that the finance committee would be put in place and suggested members are: Barb First, Bob Vesco???need correct name, and Joe Plummer.  They would go forward with the project.  The finances are in good shape and reserves showed $76,000 of which $40,000 is for the rainy day fund which leaves $36,000 in the reserve for operations.  Check signing was discussed and Max Stubbs will replace Page Miller.  The Assistant Treasurer handles all the intake of funds and then gives the money to the Treasurer for deposit and check writing.  One signature is required for signing checks to pay bills.

Directors/Committee Reports:

Communications Director Stewart deWitte reported a date conflict for the April 18th fund raiser for the Center.  Max Stubbs will contact the person and arrange a different date in April
 (11th, 25th )

Website discussion by Chris Assaf centered on the development of the site.  She explained the research and cost and made the recommendation to hire Virtual Marketing Concepts to do the technical set-up; she would do the graphics and write ups.  The cost for the project is $1,000        A motion was made; seconded and approved to hire the firm.  The FICC/Chapel Check List is on the Website (copy in notebook) and the Events Calendar at this moment is up to date.  A paper copy of events will be kept in the office.  Chris hopes to go paperless when the Website is up and running.  She is presently building the data base of names.

Worship/Ushers: Patty Patek volunteered to include the ushers in her committee and she requested board members select the month they wanted before she filled the schedule.  Rick Raibel volunteered for April others will call her.  When she is absent Peggy Fini handles details of ministers, ushers, prayer list.  Carry Catlin is the backup when needed   Besty Hamet talks with the ministers about hymns for the service.

Building and grounds report was given by Max Stubbs which noted carpet was cleaned for $400 and cleaning will be done twice a year.  The propane tank was to be filled, but it still hasn't happened. The company will be called.  Outside lighting in the back lot isn't functioning and needs attention.  Mike Pepin will be contacted.
Next meeting will be March12th at 3PM.
Meeting adjourned

Respectfully submitted
Karen Wolbrink
Secretary

Fripp Island Community Center and All Faiths Chapel

Minutes of 2009 Annual Meeting

February 10, 2009 11:24 AM

President Page Miller called 2009 Annual Meeting of the FICC to order at 9:00 a.m. She declared a quorum present and accepted a motion to accept the minutes of the 2008 annual meeting. The motion was passed.

Treasures Report:

Betsy Koehler reported that the finances of the community center were in excellent condition due to the many volunteers and contributors of the past year. Income for 2008 totaled $128,000. Expenses totaled $79,000, which was down primarily because of lower insurance costs due to the sprinkler system and new roof installed. The community center is left with a cash surplus of $49,000 after the expenditure of $5000 for the new organ.

The Building campaign netted a total of $405,000 in contributions and investment income. Total costs were $560,000 which included $26,000 spent for the kitchen renovations. The difference in cost was made up from operating funds and reserves.

The Year End total for Operating Funds and Reserves was $71,000 with no major expenses outstanding.

Building Report:

Jerry Burke reported that the installation of the Donors Plaque completed the building and renovations of the community center. He recognized Ron Pointek's invaluable contributions to completing the kitchen renovation along with about a dozen volunteers. Exterior landscaping and an expanded sprinkler system were on the agenda for completion in the coming year.

Worship and Events Report:

Patty Patek reported we had four weddings and five memorial serves during the year. We have used two new ministers during the year.

Building and Grounds Report:

Max Stubbs reported that there was an operational manual for the building being prepared and there would be an orientation session for all groups using the facilities soon. He thanked Mary Francis Thomas for her contributions as chair of the Kitchen Committee and Micki McCormick for her work and future help on the landscaping projects.

Communication

Stewart deWitt asked all groups wanting to include flyers with the community center newsletter needed to have those to him by the 25th of the month. All announcements to be placed on the bulletin board needed a one-week notice.

Community Care Group Report:

Dick Briggs cited the history of the formation of the Community Care Group under then President T Thomas. The group consists of 12-14 volunteers to provide visits, cards, flowers and prayers to those members who are homebound or hospitalized during the year. The goal is to improve independence and the quality of life and include providing trips to town for doctors' visits and groceries. Dick recognized the combined work with the Singles Club and with Hospice in their efforts. Nancy Connell handles sending of cards, Patty Patek handles the Prayer List, Dick Briggs the Flowers, and Chris Houseal handles birthday cards to members over age 80 on the island, which we currently have 65 members in that category.

Columbarium Report:

Ralph Petrea reported that 6 sites were sold the past year and that we currently have 14 available. There was a need to have the Columbarium power washed and the Board needed to begin consideration of adding spaces.

Library Report:

In the absence of Librarian Sandy Buschur, Page Miller reported on the great use our expanded library has and what an asset it was to our community. She credited the use to the expertise of Sandy Buschur in keeping up to date and popular books available and turning over the books seldom used.

Presidents Report:

Page Miller recognized significant dates and events of the year beginning with April 17th marking the completion of the building project with the certificate of occupancy delivered by the county. May 25th was the dedication ceremony and on June 10th we had three simultaneous activities made possible by the expansion of the community center. June 28th was the successful treasure sale. September 15th we filled the expanded Chapel for the Friends of Music concert. October 15th the kitchen renovation was completed, December 12th we served over 150 at the Christmas Dinner, and January 27th the Donors Wall was completed thanks to the many hours of donated work by Eddie Hroncich.

Page thanked the work of the board and the service of the members leaving the board this year, which included Jerry Burke, Dan McCormick, Nancy Rudy, and herself.

Nominating Committee Report:

Max Stubbs thanked the other two members of the committee, T Thomas and Patty Patek for their work and presented the nominations for the 2009 board.

Barb Fuerst, one-year term

Rick Raible, two-year term

Stewart deWitt, three-year term

Karen Wolbrink, three-year term

Chris Assaaf, three-year term

A motion was made to accept the slate, the motion passed.

Incoming Presidents Remarks:

2009 President Max Stubbs recognized the talents of the new board and cited an expanded website and the landscaping as goals for the coming year. Max thanked Page for her tireless work and persistence in getting the kitchen renovation completed in her term. He presented Page with a gift certificate from the board as thanks for her contributions.

A motion was made to adjourn, the motion carried and the 2009 Annual Meeting was adjourned at 9:25 a.m.

Respectfully submitted,

Michael Ashby, Board Secretary

Fripp Island Community Center and All Faiths Chapel

FICC Board of Directors Meeting

January 8, 2009

 

Board Members Present: Page Miller, Jerry Burke, Stewart deWitt, Max Stubbs, Patty Patek, Betsy Koehler, Mike Ashby Board Members Absent: Dan McCormick

Guests: Barbara Fuerst

President Page Miller called the meeting to order at 3:00 p.m. declared a quorum present and asked for the approval of the minutes for December 11. It was pointed our a misspelling in the minutes and with that correction, the minutes were approved. Max reported for the nominating committee the following slate of candidates: Karen Wolbrink, 3-year term Chris Assaf, 3-year term Stewart deWitt, 3-year term Rick Raible, 3-year term Barbara Fuerst, 1-year term Page thanked the committee for their work and selection of candidates for the Annual meeting.

Page reported progress being made on the operational manual and asked the board opinion on the thermostat settings to be included. The board suggestions of a summer setting of 75 degrees and winter setting of 68 degrees when the building is not in use. Page endorsed a suggestion by Dick Briggs that we conduct an orientation meeting for a member of each group that uses the building once the operational manual in completed. Page also suggested that a board member be designated as liaison to the Library and the Community Care Committee, a job she has done the past year. Page reported that Dick Briggs had delivered Poinsettias to some residents on our prayer list at Christmas as part of the Community Care Committee, and that we were much appreciative of the work Dick does with that committee. Page read three thank-you notes we had received as a result of the deliveries.

Mike reported he had requested a donation from Public's for the flowers, they had donated in the past, but we did not receive a response from our request this year. Page reported that Eddie Hroncich was making progress on the donor's plaque and she had contracted with Jerry Wiethman to install it when completed. She anticipated that in the next few weeks, possibly before the annual meeting in February. We should install lighting for the plaque when it is installed. The results of the e-mail vote on the plaque wording was for the following: In recognition of the donors whose generosity made possible the expansion and renovation of the Fripp Island Community Centre and All Faiths Chapel 2007-2008

The annual meeting will be February 7th at 9:00 a.m. Mike will send out a copy of the minutes of last years annual meeting and have a copy for approval. We will have all the committee reports beginning with the Treasurer and ending with the President followed by the Nominating committee. Page will hold an orientation for Bingo on Tuesday the 20th for anyone interested.

Betsy presented the year end Treasurer's report which showed income nearly $23000 above the 2008 budget and expenses over $22000 less than the 2008 budget, Much of the savings in expenses came from lowered insurance costs due to the new roof, sprinkler system and completion of construction. Betsy had received a thank you from the Heifer Project from Jerry's night donation. It was suggested she contact Dana Dudley to help wit an internal audit.

Nancy reported that we had had 37 pledges last year with six pledges exceeding their amount, 23 meeting their pledge and 8 pledges were not completed. She was still receiving pledges and gifts for the coming year. Patty reported that the only upcoming event was the Women's Golf luncheon Feb. 17th.

Max reported receiving three bids on carpet cleaning, Modular Design $800, Carolina Carpet $400, and Prism $563 per cleaning. Stewart moved and Betsy seconded that we accept the Carolina bid. Motion passed. Max will try to have it cleaned the end of January or early February.

Stewart reported that Sea Rescue had requested to put a flyer in the January newsletter about their fund raising golf tournament. The board approved the flyer.

The date of the next regular meeting will be February 12th. It was moved by Max and seconded that meeting be adjourned. Motion passed and meeting adjourned at 4:05 p.m.

Respectfully Submitted,

Michael Ashby, Board Secretary

Fripp Island Community Center and All Faiths Chapel

FICC Board of Directors Meeting

December 11, 2008

 

Board Members Present: Page Miller, Jerry Burke, Stewart deWitt, Patty Patek, Max Stubbs, Betsy Koehler, Nancy Rudy, Mike Ashby

Board Members Absent: Dan McCormick

President Page Miller called the meeting to order at 3:00 p.m. declared a quorum present and asked approval of the November minutes. There was a misspelling and a sentence that was misleading that needed correction. Corrections were accepted and minutes were approved as amended.

Page noted that she had received updates on the Policy manual.

Items that need our attention for the coming year include:

Electrical: spots for plaque wall, spots and dimmer for the chapel, outlet in the great hall along the office wall, outlets behind the piano in the chapel, dimmer lights for the great hall.

Outside: New ramp into the addition is slick and needs traction strips, landscaping outside the window at the chapel entry, more general landscaping, and work on the sprinkler system outside.

The board had approved the budget for 2009, which included a 501C-3 donation. Betsy moved that the recipient be Friends of Caroline Hospice. Max seconded the motion, motion passed.

Page and Nancy volunteered to set up the cheese, fruit and crackers for the reception following the David Addington benefit December 21.

Max reported that the nominating committee had a slate of new members and were finalizing duties and responsibilities.

Page reported that Eddie Hroncich was about one-third through the names engraved on the donors' plaque and that she had hired Jerry Wiethman to install the tiles when completed.

The board discussed groups requesting occasional use of the community center for meetings without charging a use fee. Balancing the need to accommodate as many people as possible without infringing on scheduled activities was the primary concern. Max moved that Fripp Island organizations be permitted the use of the community center if available as determined by the President and the events coordinator. Nancy seconded the motion and the motion passed.

Page announced plans for a dinner February 6 for the incoming and outgoing board.

Betsy presented the treasures report showing a positive cash flow for the month. She noted that income was traditionally low this time of year and that with the completion of the building projects insurance costs were dramatically lower. The CD had matured and she had reinvested $30,000 in a four month CD and put $10,103 in the Vanguard Reserve.

Nancy reported that we had started receiving response from the pledge letter and had $12,100 in pledges and $8705 in donations. Several of the responses were from new participants in the pledge drive.

Patty reported that everything was on schedule for the Christmas dinner. She had set up the program of Christmas Carols during the desert. We would set up at 9:00 in the morning and arrive to serve at 5:00 p.m. for the 6 o'clock dinner. Page said she would be announcing the upcoming David Addington benefit and the Christmas Eve service.

Max had received contact from a group volunteering to evaluate the church facilities and present a bid on work to be done. The board felt that was not needed. He had received a bid of $5000 to clean the carpets, twice a year in the chapel and six times in the great hall. The board wanted to look at other options and asked Max check on new bids cleaning the carpets in the chapel once and the great hall twice a year.

There were several people unhappy that the Christmas Dinner was sold out so quickly, and there was a concern about handling the ticket sales equitably. The board discussed possibly selling the tickets on a date at the community center for the next dinner.

Stewart moved that “The board appoint a director to be responsible for the events calendar and that same director be responsible for advising the building chair about the needs for setting up the partitions.” There is a concern that the board needed to be more directly in control of events and the set up of the facility due to control damage to the partitions. Nancy seconded the motion, motion passed.

Page noted upcoming events; David Addington benefit December 21, and taking down decorations January 4. The next meeting will be January 8th.

Betsy moved meeting be adjourned, Jerry second. Meeting was adjourned at 4:45.

Respectfully submitted,

Michael Ashby, Board Secretary )

Fripp Island Community Center and All Faiths Chapel

FICC Board of Directors Meeting

November 13, 2008

 

Board members Present: Page Miller, Stewart deWitt, Jerry Burke, Patty Patek, Max Stubbs, Dan McCormick, Nancy Rudy, Betsy Koehler, Mike Ashby.

President Page Miller called the meeting to order at 3:00 p.m., declared a quorum present and asked for the approval of the October minutes. Dan moved the minutes be accepted and the motion passed.

Max reported that the donations to the Jerry Hammet benefit was $11,500 but was not completely finalized so would probably be a little higher. Jerry had indicated that he wanted $5000 to go to the Heifer Foundation with the rest donated to Doctors without Borders.

Mike reported that the kitchen project was complete however we had had some suggestions for further improvement such as an under counter shelf in the serving counter, sealing the kitchen tile, and calibrating the ovens. Mike was to check with the tile supplier about the need for sealing the tile. Additional changes will be taken under advisement but no decisions will be made until we have had more input from users of the kitchen.

Sheila Tindall has volunteered to write an operation manual for the community center. The board unanimously accepted her offer.

The whereabouts of the missing carpet tiles was discussed with Page and Dan exploring leads as to their location and return.

A Fripp Island Artist Guild has requested the use of the community center on each Tuesday from 10 a.m. to 4 p.m. They understood once a month Romeo's used the facility on Tuesday and they would be willing to work around that conflict. The board expressed concern about the length of time being blocked off . A second concern was the type of activities of the Artist Guild and protecting the carpets. Page volunteered to write a letter to the people involved to discuss the concerns. There was much discussion about how we determine building use and priorities of use. Dan volunteered to write a draft Policy for determining building use to review at the next meeting.

Page asked anyone with proposed changes to the FICC Policy manual to put them in writing and turn them in to her. We reviewed the proposed policy on distribution of fliers from other organizations by the community center. Dan moved we accept the policy. The motion passed. There was considerable discussion of use of the community center for private and commercial purposes. Ideas were tabled for discussion at a later meeting.

Page announced that T Thomas would be the at large member to the nomination committee with Patty and Max.

Upcoming dates of importance include: Saturday, Nov. 22: stuffing envelopes for pledge drive. Sunday Nov. 30: Christmas Decorating. Thursday, Dec. 11: Board Meeting. Friday Dec. 12: Christmas Dinner put on by the board. Sunday Dec. 21: David Addington Program.

David Addington has asked permission to set up a table to sell calendars he has produced at the benefit reading he is doing December 21. Some of the proceeds would be donated to the community center. After some discussion there were no objections to the sale of the calendars.

Page suggested the date for the annual meeting be Feb. 7th, 2009 so as not to conflict with Valentines Day and the properties owners meeting held on the second Saturday of February. It was moved and seconded to hold the 2009 Annual Meeting on Feb. 7. Motion passed.

Betsy reported that the kitchen renovation expenditures were $25,575 with one small bill to be paid. The plate collections for October had been down but our cash flow was still a positive $1500, Due to the contribution to Jerry Hammet Charities, Betsy moved we drop the charity contribution from our budget for this year. Motion was seconded and passed. Betsy moved that we select an audit committee to do an internal audit at the end of the year rather than an external audit. Stewart seconded the motion, motion passed.

Betsy presented the proposed budget for 2009. Four items were adjusted after discussion.

The adjusted budget showed expenses for 2009 projected as $88,450 with projected income of $90,450. Dan moved we accept the proposed 2009 budget. Patty seconded. The motion passed.

Nancy informed the board that she has purchased a condo in Charleston and will become a part time resident in the coming year. She will be able to fulfill her duties on the board until the annual meeting in February.

Patty discussed possible menu for the upcoming Christmas dinner and asked for as much help as possible in setting up, serving and clean up.

Max reported that he would try to get the carpets cleaned by the end of the year. We discussed having a dry clean service for the new carpeting. The need to seal the granite counter tops was discussed but it was decided it would not be necessary this soon. He also indicated we would set up an orientation for operation of the dishwasher. It was brought up that we needed better communication about groups cleaning up after using the facilities.

Stewart asked to have the printed budget for 2009 and the pledge letter be turned into him tomorrow (Friday) so that he can get them printed and ready to be sent out by the end of next week.

Page asked that we be thinking about landscaping and lighting as projects for the coming year.

There was a motion to adjourn, motion passed and the meeting was adjourned at 4:35 p.m.

 

Respectfully submitted,

Michael Ashby, Board Secretary

Fripp Island Community Center and All Faiths Chapel

FICC Board of Directors Meeting

October 9, 2008

Board members Present: Page Miller, Stewart deWitt, Jerry Burke, Patty Patek, Max Stubbs, Dan McCormick, Nancy Rudy, Mike Ashby.

Board members Absent: Betsy Koehler

Guest Present: Nancy Thode President

Page Miller called the meeting to order at 3:00 p.m., declared a quorum present and recognized Nancy Thode. Nancy presented an outline of her proposed one women show she would like to do in the chapel as a benefit to the community center. The need for lighting and a coordinator from the board was discussed. Possible dates and times were presented. Patty moved we accept the offer for a performance on April 18th at 5:00 p.m. Nancy seconded and the motion passed.

Jerry moved and Stewart seconded the acceptance of the minutes for September 11th. Motion passed. Mike reported the kitchen renovation was nearly completed. The shelving in the pantry would be completed next week along with some trim on the cabinets. We needed a new fitting for the dishwasher and hoped to have it operating soon. There were some trim painting to be second coated and we were waiting for door handles to be put on the sliding doors. Several members had been out of town so we deferred discussion of the policy manual until next meeting.

Page asked all the board members to review last years budget for possible changes and read through the policy manual sent out on line. November is when we must finalize the budget and send out pledge letters. The projected budget for 2009 must be set at the Nov. 13th meeting so that it can be included in the pledge letter. Nov. 22nd at 9:00 a.m. was set for the board to prepare for the mailing of the pledge letter. All board members are asked to help. Betsy was absent but had prepared a treasurers report showing a total balance of $50,459 at the end of September. September had a negative cash flow for the month but we maintain a $33,000 positive cash flow for the year. Most of the bills for the kitchen renovation have been paid.

Dan reported that he had purchased the lavaliere microphone for the women's club and had also purchased an auxiliary connection box so all microphones can be connected at once eliminating the need to reconfigure the system to change microphones. It was suggested we approach the women's club with the idea that others could use the lavaliere microphone if the community center board would take the responsibility of maintaining it. Dan had also purchased the cord and connectors for the camera but we were in need of a tripod. Nancy volunteered a tripod we will try. Dan volunteered to be the sound technician for the community center even though he would be leaving the board in February. Patty reported that we needed a Christmas tree, but we had two wreaths for the upcoming Christmas season. Nancy volunteered to donate a tree. Patty reported that the decorations were in the attic and we would set the dated of November 30th at 3:00 p.m. to decorate the community center. It was decided the board would take down decorations on Sunday January 4th at 3:00 p.m. Again it is requested that all board members help with these two activities. Page reported that we would have our first community center dinner November 12th and that the board would prepare the Christmas community dinner December 12th. Patty volunteered to coordinate the Christmas dinner for the board.

Max reported that we needed an inspection for the back flow valve on the water system or they threatened to shut off our water. The inspection would cost $75.00. The operation of the security system was discussed. It was suggested we pursue the phone service to determine why we continued to have problems with its operation. Discussions about landscaping would be postponed until the finances were available, Stewart reiterated the special mailing for Saturday Nov. 22nd already discussed.

Page asked Patty and Max to be on the nominating committee for next year. They agreed. She emphasized the busy time at the end of the year and went through the dates of upcoming events. Saturday Nov. 22nd 9:00 a.m. Pledge mailings Sunday Nov. 30th 3:00 p.m. Decorations Friday Dec. 12th Christmas Dinner Sunday Jan. 4th 3:00 p.m. Clean up decorations It was moved and seconded that meeting be adjourned. Meeting adjourned at 4:25p.m.

Next board meeting will be November 13th, at 3:00 p.m. Respectfully submitted, Michael Ashby Board Secretary

Fripp Island Community Center and All Faiths Chapel

FICC Board of Directors Meeting

September 11, 2008

 

Board members present: Page Miller, Jerry Burke, Stewart deWitt, Max Stubbs, Dan McCormick, Betsy Koehler, Mike Ashby

Board members absent: Patty Patek, Nancy Rudy

President Page Miller called the meeting to order at 3:00 p,m, and declared a quorum present. Max moved we accept the minutes of August 14th, Jerry seconded and minutes were approved.

Mike reported that the kitchen remodeling was on schedule and running smoothly. The new floor tile was being installed and cabinets were expected next week. As of this date we were very close to the projected budget. Mike hoped most of the major work would be completed by Oct. 1 with maybe some trim and painting to be completed after that date.

Page advised the board that October was the time of policy and budget review. She would send out the policy manual and we should come prepared to discuss any needed changes and budget requests.

A new sample of the proposed wall plaque of donors to the community center addition was presented. There was discussion of placement and it was a consensus that the 5X 7 foot size will fit the east wall of the main hall as originally planned. It was suggested we contact Jerry Weithman about installation. Dan moved we tell Eddie Hroncich to proceed with purchase and preparing the tiles. Stewart seconded and motion passed. Page asked all members to review the list of donors for spelling and any omissions.

Dan informed the board of conflicts he was experiencing because of new developments in his business. He asked to be replaced as vice president. After discussion it was decided that Dan would stay on until the end of the year and we will elect four new board members for the coming year. The board then voted to accept Max as the new president elect for the upcoming year.

Dan reported he had added some wired microphones and cable that he was donating to improve our sound system and he was checking into some hands free microphones.

Betsy presented the treasures report which showed a positive cash flow for the month of August even though plate collections and pledges were traditionally slow. Cash flow for this year continued to be well above 2007 even excluding the treasure sale monies. It appears that we will be able to cover the anticipated kitchen remodeling expenses.

Max reported he had the decks stained for a cost of $275. He had also arranged to have all the gutters cleaned out.

Page reported that Nancy Thode would attend our October meeting. Nancy had requested the use of the chapel for a one man show next year and would give the board some insight as to the content of the program.

Dan presented a draft of a letter asking people to consider the Chapel/Community Center in their end of the year donations. After some discussion it was decided to hold off on any requests since the kitchen renovation was appearing to fall into our budgeted amount.

Dan moved and Max seconded that meeting be adjourned. Meeting was adjourned at 4:20 p.m. Next meeting will be October 9th, 2008.

Fripp Island Community Center and All Faiths Chapel

FICC Board of Directors Meeting

August 14, 2008

Board Members Present: Page Miller, Jerry Burke, Stewart deWitt, Dan McCormick, Max Stubbs, Betsy Koehler, Nancy Rudy, Mike Ashby.

Board Members Absent: Patty Patek

Guest Present: Ron Pointek

President Page Miller called the meeting to order at 3:05 p.m., declared a quorum, and asked for the approval of the July minutes. Betsy pointed out a clarification to the minutes on the treasures report concerning the building expense and the insurance quote. The changes were noted and the minutes were accepted as amended.

Page updated the board about a meeting on the kitchen renovation and turned to meeting over to Max to explain new ideas on the kitchen renovation. Max reported a committee had met with Ron Pointek, and had come up with a new design. Max introduced Ron and we moved to the kitchen area for an explanation and discussion of the new design. Ron indicated he could get us new cabinets at cost from his company. After much discussion we decided to move to the treasures report before voting on this issue.

Betsy presented the treasures report that indicated a small positive cash flow for the month but a positive cash flow for the year of over $34000. We have an outstanding bill of $3650 to be paid on the sprinkler system but also have anticipated additional income from the Women's club. Dan asked about the amount of the yearly budget for maintenance expenses that Betsy indicated would be about $60,000. The budget was accepted.

Max moved, Dan seconded a motion that we move forward on the new kitchen plan that had been presented. Motion passed. It was decided that Jerry and Ron would do an exploratory phase on the plumbing next week and that Ron would be added to the kitchen committee as a co-chair with Mike.

Because of the kitchen renovation there would not be a Community Center Dinner in October. The first Community Center Dinner would be November 12th followed by the Christmas dinner on December 12th. Dinners will be held Jan. 14th, Feb. 11th, March 11th and April 8th for the coming year. Betsy moved, Nancy seconded a motion to increase the dinner price to $7.50 per person/ $15.00 a couple. Motion passed. Dan moved, Jerry seconded that the number of tickets sold be raised to 140. Motion passed. Page indicated that Don Aldrich had agreed to handle ticket sales and we would follow the same procedure as used at the end of last year.

Page brought up for discussion the motion that was passed by e-mail vote to start a policy of accepting donations in honor of living members and publishing their names in the newsletter. She indicated she had received a letter stating that this actually was an old policy but had not been utilized. Dan moved that we maintain this policy, Betsy seconded. Motion passed.

Page reported that Sue Ann Smith wanted to donate a chest to replace the old chest in the Community Center. The old cabinet was falling apart and had actually been sold in the Treasure Sale. The board voted to accept the gift and Page would write a thank you to Sue Ann.

Page reported Nancy Thode had approached her about using the Chapel for a one-man show about life in the south to be presented sometime early next year. The board was in agreement that the chapel could be used provided that the content be reviewed as acceptable for the Community Center.

Dan reported that most of the sound system problems had been resolved.

Max reported that the decks will be stained next week, and that the air conditioning system had been checked out for the noise.

The next meeting will be Thursday, September 11th at 3:00 p.m.

Nancy moved, Max seconded that the meeting be adjourned. Motion passed. Meeting adjourned at 4:35.

 

Respectfully Submitted,

Michael Ashby

FICC Board Secretary

Fripp Island Community Center and All Faiths Chapel

FICC Board of Directors Meeting

July 10, 2008

Board Members Present: Jerry Burke, Stewart deWitt, Dan McCormick, Patty Patek, Max Stubbs, Betsy Koehler, Nancy Rudy, Mike Ashby

Board Members Absent: Page Miller

Vice President Dan McCormick called the meeting to order at 3:20 p.m., declared a quorum present and asked for approval of the June minutes. Betsy so moved with Jerry seconding and minutes were approved.

Dan reported his contacts to get the sound system working. Dan had contacted to installer by phone and mail finally had a meeting, which resulted in having the soundboard and the wireless microphones replaced with new. The hum in the community center speakers was attributed to a short in the wiring that would cost no more than one thousand dollars to replace. The contractor was to bring a cable to test on the 17th. Jerry & Nancy volunteered to meet with him on that date. Nancy moved and Max seconded that we spend no more than $1000 to fix the sound system. Motion passed.

Discussion of the Treasure Sale centered on the success of the event and everyone was very happy and appreciative of the volunteer effort from the community. The sale brought in over $16,000 and after expenses had a profit of just under $16,000. The board thanked Patty for the many hours and excellent organization she put into the sale. Suggestions about changing the time of the event to earlier in the month and possibly having the event annually were brought up and the suggestion of creating an inventory tally sheet as items were collected were all discussed. Betsy pointed out that most expenses were fixed and the board was in agreement of keeping the event every other year. Suggestion would be made to the new chairman to work out for the next treasure sale in 2010.

Dan presented the proposed kitchen renovation with projected expenses, samples of countertop and floor tile, and suggestions for appliances to be replaced. Mike, Jerry, Patty and Page volunteered to form a committee to oversee the renovations with Mike acting as coordinator. It was discussed we could start the renovations after the Friends of Music concert on September 14th and restrict any functions needing the kitchen until Oct. 17th. It was moved by Nancy, seconded by Max that a budget of $20,000 be approved for the committee to proceed with the work. Motion passed.

Betsy presented the treasurers report that showed a positive cash flow of over $9000 for the month because of the treasure sale income and the insurance expense. The total capital expense for the building expansion was $522, 473. We have $4540 in the operating account and $69,587 in the reserve accounts. Betsy reported that Kinghorn Insurance had the lowest bid on the Wind & Hail policy and recommended we renew our policy with them. Max moved we accept the treasures report, Jerry seconded. Motion passed.

Patty reported that she would need to purchase new candles and that she would work with Phyllis to keep Sept. 14th to Oct. 16th free of events needing the kitchen facility.

Max reported the parking lot had been graveled in completion of the renovation and he had reprogrammed the outside light timer.

A question of how people in the tennis villas could get a newsletter was raised and Stewart said he would check into the distribution of the newsletter in those areas.

It was brought up how much we depend and appreciate all that Jerry Hammet does for the Chapel and community center. Max, Jerry, and Nancy volunteered to be on a committee to look at ways we could show our appreciation.

The next scheduled meeting will be August 14th at 3:00 p.m.

Nancy moved meeting be adjourned, Stewart seconded and the meeting was adjourned at 4:45 p.m.

 

Respectfully submitted,

Michael Ashby

FICC Secretary

Fripp Island Community Centre and All Faiths Chapel

FICC BOARD OF DIRECTORS MEETING

June 4, 2008

Board Member Present: Page Miller, Jerry Burke, Stewart deWitt, Dan McCormick, Patty Patek, Max Stubbs, Betsy Koehler, Nancy Rudy, and Mike Ashby.

Board Members Absent: None

Committee Members in Attendance: Chris Assaf, Phyllis Conrad.

President Page Miller called the meeting to order at 3:00 p.m. and determined a quorum present. She turned the meeting over to a report from Chris Assaf on the publicity of the Treasure Sale.

Chris reported that the Beaufort Gazette would run an article during the week before the sale and that pictures had been provided. Chris presented a copy of the advertisement to be run in the paper, which was approved. There was discussion on running the add for four days of two days prior to the sale. It was decided to run the ad on Wednesday and Friday for a cost of $345. Chris presented the flyers that Stewart had printed and there was discussion by the board on who and where they were to be distributed. Board members offered to cover sites from Wall-Mart & 802, through Lady's Island, St. Helena, and Fripp Island hitting all public posting areas and construction sites over the next three weeks. Page thanked Chris Assaf for all the work she has done and will be doing on the advertising of the Treasure Sale.

Page asked that the minutes of the May 8th meeting be approved. They were unanimously accepted.

Ed Hroncich had given Page a sample of the materials and printing for the Donors Plaque for the Community Center expansion. He had suggested the black granite in 12-inch squares and the board was in agreement with their plans. The list of donors had appeared in the Trawler with a request for any errors and corrections by June 15th, and we were picking up new donations that would have their name added if made before the June 15th deadline. A fire extinguisher would have to be moved to accommodate the plaque and Josh had been contacted and suggested around the corner of the double doors coming into the community center.

It had been suggested that the piano in the chapel be sold at the treasure sale because in was in poor shape and would require a major expense if we wanted to keep it. It was moved by Dan that the piano be put on the treasure sale for $750. Motion was seconded and passed.

Dan & Page had seen some calendar software that may enhance the CC website and presented the concept. Stewart expressed concern about compatibility with what we now have. It was decided to gather more information before any further discussion.

Page indicated that we needed to address the expansion of the kitchen and she and Jerry volunteered to be on a committee to gather information about needs, design and cost to be presented at future meetings.

Dan presented a report from the Long Range Planning Committee of the POA that concerned the Chapel and Community Center. The general consensus was that the community center was of prime importance and general satisfaction was good for those that use the center, but there was a significant population that had not had to occasion to use the chapel or community center.

Betsy presented the treasures report. Cash flow was down for the month but up near $6000 for the year. Most of the construction bills have been paid with a few bills yet to come in. The treasury has about $11000 in the operating budget, $58000 in the reserves and 6400 in the Columbarium account.

Jerry and Mike said they would work with T Thomas on pick ups and deliveries for the treasure sale for the week prior to the sale. Patty has organized a plan for where materials will be placed, and Patty was coordinating a work schedule, morning and afternoons for that week for pricing. There was a concern about the use of the tables from the firehouse and when they might be available. Max reported he had arranged for a trash dumpster to be delivered on Friday for the weekend at a cost of $300.

Max also reported that we were missing three alarm box keys, we now had two, one in the office and the second on the alarm box in the library.

Stewart reported he continues to work and update the website and asked if there were any additions to the calander.

Patty reported she is still working on the ministers for July and that we need some additional Hymnals. She was going to contact the book company about minimum orders.

Page reported the next board meeting would be Thursday, July 10th at 3:00 p.m.